Email archiving solution’s rules:
- What will be archived: messages, diaries, address books, notes.
- What will not be archived. We can imagine that the organization does not wish to archive what is personal to the user. To do this, the user places his exchanges in a folder defined for this purpose and then specifies in the archiving rules that this file is not to archive. The archiving procedure can also “skip” all messages that contain “PERSONNEL” in their subject.
- The retention period of the archives.
- The Physical storage that will contain the archives.
- The logical place (repository) that will contain the archives.
Once the archiving rule has been set, an agent can execute it. The customer can choose:
- who to apply this rule to: a person, a group, or all users
- the frequency of archiving: daily, weekly, monthly, casual
- the archiving procedures contain a set of tools for knowing what has been archived and what has not been archived.
According to the volumes of daily emails, once defined, the archiving rules are executed regularly and systematically. Administrators simply have to check the execution reports to see if the archiving has been successful and, if necessary, correct the errors identified.
Regarding the destruction of emails at the end of the retention period, the administrator is warned that some emails have reached out the age limit. At his discretion, he may use an agent who will destroy the messages or another agent who will move these messages to another storage location for another period.
Management of duplicates
The archiving procedure identifies identical attachments and manages them in a single copy.
Ask us for product sheet of Netmail Archive.